Chair Rental Agreement

Full chair rental agreement between salon owner and self-employed chair renter. Covers rent, inclusions, insurance, client ownership and termination.

BeautyKiln Document Hub - Chair Rental Agreement - Free to use, no attribution required

Chair Rental Agreement

Between:

Salon Owner (the "Owner"):

Full name: _______________________________________________

Trading name: ____________________________________________

Business address: ________________________________________

And:

Chair Renter (the "Renter"):

Full name: _______________________________________________

Trading name (if applicable): ____________________________

Business address: ________________________________________

1. Commencement and Duration

This agreement starts on: //________

This is a rolling agreement with no fixed end date / a fixed-term agreement ending on //________ (delete as applicable).

2. Rent

The rent is £________ per week / per month (delete as applicable).

Rent is payable every ________________ (e.g. Monday, 1st of the month).

Payment method: bank transfer / cash / other: ______________

Rent is due whether or not the Renter chooses to work on any given day. If rent is more than ________ days late, the Owner may issue a written warning. If rent remains unpaid for ________ days, the Owner may terminate this agreement with immediate effect.

3. What Is Included in the Rent

The following are included in the rent at no additional cost:

• Use of one designated chair/station
• Use of backwash facilities
• Use of waiting area for the Renter's clients
• Heating, lighting and water
• Wi-Fi
• Use of shared kitchen/break area
• Towels and laundry
• Tea and coffee for clients
• Salon products (shampoo, conditioner, colour - specify): ______________________________
• Other: ______________________________

4. What Is Not Included in the Rent

The Renter is responsible for providing and paying for:

• Their own tools and equipment
• Their own products (specify): ______________________________
• Their own towels
• Their own booking system
• CPD and training costs
• Their own marketing materials
• Other: ______________________________

5. Working Hours and Access

The Renter may use the chair during the following hours:

Monday: ________ to ________ Tuesday: ________ to ________ Wednesday: ________ to ________ Thursday: ________ to ________ Friday: ________ to ________ Saturday: ________ to ________ Sunday: ________ to ________

The Renter is not required to work set hours. The hours above represent the maximum availability of the premises.

Key/access arrangements: ______________________________

The Renter will / will not (delete as applicable) be given their own key to the premises.

6. Notice Period

Either party may end this agreement by giving ________ weeks' written notice (4 to 8 weeks is typical).

Notice must be given in writing (email is acceptable) to the other party.

7. Termination

This agreement may be terminated immediately by either party if:

• The other party commits a serious breach of this agreement
• The Renter's insurance lapses and is not renewed within 7 days of written notice
• The Renter engages in conduct that brings the salon into disrepute
• The premises become unavailable due to circumstances beyond the Owner's control

On termination, the Renter must remove all personal belongings within ________ days.

8. Insurance

The Renter must hold and maintain at their own cost:

• Public liability insurance (minimum £________ cover)
• Treatment risk / professional indemnity insurance appropriate to the treatments they offer
• Product liability insurance (if selling products)

The Renter must provide proof of valid insurance before starting work and whenever the Owner reasonably requests it. If insurance lapses, the Renter may not work from the premises until cover is reinstated.

The Owner maintains their own premises liability insurance. This does not cover the Renter's activities.

9. Client Ownership

All clients introduced by the Renter are the Renter's own clients. The Owner has no claim over these clients.

All clients introduced by the salon (walk-ins, salon marketing, salon social media) are the salon's clients. If such clients are served by the Renter, the arrangement for those bookings is: ______________________________

If this agreement ends, the Renter is free to take their own client list and contact their own clients, subject to any restrictive covenant in Section 12.

10. Data Protection

The Renter is an independent data controller for any personal data they collect about their own clients. The Renter is responsible for:

• Registering with the ICO (if required)
• Having their own privacy notice
• Keeping client records secure
• Complying with UK GDPR and the Data Protection Act 2018

The Owner is not responsible for the Renter's client data. The Renter must not store client data on the Owner's systems unless both parties have a written data processing agreement in place.

If the Renter uses the salon's booking system, both parties must agree in writing who is the data controller for that data.

11. Standards and Conduct

The Renter agrees to:

• Maintain a professional standard of work
• Keep their work area clean and tidy
• Follow the salon's health and safety policies
• Comply with all relevant laws and regulations
• Hold valid qualifications for all treatments offered
• Not bring the salon into disrepute

The Owner agrees to:

• Maintain the premises in a safe and clean condition
• Not unreasonably restrict the Renter's access
• Give reasonable notice of any changes affecting the Renter
• Treat the Renter with respect and professionalism

12. Restrictive Covenants

On termination of this agreement, the following restrictions apply / do not apply (delete as applicable):

The Renter agrees not to work within ________ miles of the salon for a period of ________ months after this agreement ends.

Important note: Restrictive covenants for self-employed chair renters are difficult to enforce. Courts will only uphold them if they are reasonable in scope, duration and geography, and if they protect a legitimate business interest. A covenant that is too broad will likely be unenforceable. Both parties should take independent legal advice if they wish to rely on this clause.

13. Dispute Resolution

If a dispute arises, both parties agree to:

1. Discuss the matter informally and try to resolve it between themselves
2. If that fails, seek mediation through an agreed independent mediator
3. If mediation fails, either party may pursue the matter through the courts

14. Self-Employment Status

This agreement is a licence to occupy space, not a contract of employment. The Renter is self-employed and is responsible for their own tax, National Insurance, VAT (if applicable) and all other obligations of self-employment.

Nothing in this agreement creates an employment relationship, a partnership or a joint venture between the parties.

The Renter is free to:

• Set their own prices
• Choose their own hours (within the access times above)
• Accept or decline clients as they see fit
• Work at other locations
• Arrange their own holiday and time off
• Use their own products, tools and methods

The Owner will not:

• Deduct tax or National Insurance from the rent
• Require the Renter to wear a uniform (unless agreed separately)
• Dictate the Renter's working methods
• Provide holiday pay, sick pay or any employment benefits

15. Deposit

A deposit of £________ is / is not (delete as applicable) required.

The deposit will be returned within ________ days of the agreement ending, less any deductions for unpaid rent, damage to the premises or equipment, or outstanding charges.

Any deductions will be itemised in writing.

16. Entire Agreement

This agreement represents the entire agreement between the parties. Any changes must be agreed in writing by both parties.

Signatures

Salon Owner:

Signed: ______________________________

Print name: ______________________________

Date: //________

Chair Renter:

Signed: ______________________________

Print name: ______________________________

Date: //________

How to use this template

This template is a starting point for a chair rental agreement between a salon owner and a self-employed hairdresser or barber. It is not legal advice.

Before you sign:

• Read every clause carefully and delete or amend anything that does not apply to your situation.
• Make sure the arrangement genuinely reflects self-employment. If the salon controls your hours, prices, methods or clients, you may actually be an employee or worker - regardless of what this agreement says. HMRC can reclassify you, and the salon could face penalties.
• Both parties should keep a signed copy.
• Check your insurance covers chair rental specifically - not all policies do.
• If you are the renter, register as self-employed with HMRC within 3 months of starting.
• If either party wants to include restrictive covenants, get independent legal advice. Overly broad restrictions on self-employed renters are rarely enforceable.
• Review this agreement at least once a year and update it if circumstances change.
• If you are unsure about anything, speak to a solicitor or your professional body before signing.