Gift Voucher Template

Printable gift voucher with terms plus a tracking log for managing outstanding vouchers.

BeautyKiln Document Hub - Gift Voucher Template - Free to use, no attribution required

Gift Voucher

[Your Business Name]

Gift Voucher

To: _______________

From: _______________

Amount: £_______________ OR Treatment: _______________

Voucher code: _______________

Valid until: _______________

Terms

• This voucher is valid for [12 months] from the date of purchase.
• It can be used for any treatment or product.
• It cannot be exchanged for cash.
• [Choose one of the following:]
  • No change will be given if the treatment value is less than the voucher amount.
  • OR: Any remaining balance can be used on a future visit within the validity period.
• Please mention your voucher when booking your appointment.
• Lost or stolen vouchers cannot be replaced.
• This voucher is non-transferable. [Remove this line if you are happy for vouchers to be passed on.]
• Appointments are subject to availability.

Issued by: [Your business name]

Contact: [Phone number / email / booking link]

Address: [Your salon or studio address, if applicable]

Date issued: _______________

Voucher Tracking Log

Use this log to track every voucher you sell. Outstanding vouchers are money you owe - you have been paid for a service you have not yet delivered. Knowing your voucher liability matters for your accounts and your cash flow.

How to use this template

Number every voucher with a unique code (for example, GV-001, GV-002 or your initials plus a number). Track every voucher in the log - do not rely on memory. Outstanding vouchers are a liability on your books, and your accountant will want to know about them. Push voucher sales hard in November and December - you get paid upfront before you deliver the service, which helps cash flow during the quieter months. Always check the expiry date before accepting a voucher. If you use a booking system, add the voucher code as a note on the appointment so you do not forget to deduct it.