HMRC-Compliant Mileage Log
HMRC-compliant mileage log for mobile beauty workers. Track business journeys, calculate claimable amounts at approved rates.
Use this when
- HMRC mileage claims
- Self-Assessment expenses
- Mobile worker records
- Tax deductions
Free — we only ask for your email on first use.
BeautyKiln Document Hub - HMRC-Compliant Mileage Log - Free to use, no attribution required
[Business Name] - HMRC-Compliant Mileage Log
Tax Year: ______ to ______
Vehicle Details
- Vehicle: _______________
- Registration: _______________
- This vehicle is used for: Business only / Business and personal (delete as applicable)
Monthly Mileage Log
| Date | Start location (inc. postcode) | End location (inc. postcode) | Purpose of journey | Miles | Running total |
|---|---|---|---|---|---|
Monthly Summary
| Month | Total business miles | Rate | Claimable amount |
|---|---|---|---|
| April | 45p (first 10k) / 25p (over 10k) | £ | |
| May | £ | ||
| June | £ | ||
| July | £ | ||
| August | £ | ||
| September | £ | ||
| October | £ | ||
| November | £ | ||
| December | £ | ||
| January | £ | ||
| February | £ | ||
| March | £ | ||
| Total | £ |
Annual Summary
- Total business miles this tax year: ______
- First 10,000 miles at 45p: £______
- Miles over 10,000 at 25p: £______
- Total mileage claim for Self Assessment: £______
How to use this template
What HMRC requires
- Date of every business journey
- Start and end location (postcodes are best practice)
- Purpose of the journey (e.g. "client appointment", "wholesaler trip", "training course")
- Miles driven
- HMRC can ask for this log during a compliance check. If you don't have one, you can't claim mileage.
HMRC approved mileage rates (2025-26)
- First 10,000 business miles per tax year: 45p per mile
- Every mile after 10,000: 25p per mile
- These rates cover all vehicle costs: fuel, insurance, road tax, MOT, servicing, depreciation. You cannot claim these costs separately if you use the mileage rate.
What counts as a business journey
- Home to client's home (for mobile workers) - YES
- Client to client - YES
- Home or salon to wholesaler (e.g. Sally Beauty, Capital Hair) - YES
- Home or salon to training course - YES
- Regular commute to the same salon every day - NO (this is commuting)
- One-off trip to a different salon or event - YES
Tips
- Log every journey on the day it happens. Don't try to remember a month's worth of journeys at the end.
- Use Google Maps to check distances if you're unsure.
- Mileage tracking apps (MileIQ, Driversnote) can automate this, but keep a paper backup.
- A mobile beauty worker doing 8,000 business miles per year can claim £3,600 in mileage expenses, saving roughly £720 in tax (at 20% basic rate). Don't leave this money on the table.
- Keep your mileage log for at least 5 years after the 31 January submission deadline for the relevant tax year.
More templates in Tax
Monthly Income and Expense Tracker
Simple monthly tracker for income, expenses and profit. Expense categories match Self-Assessment return boxes. Bridge between paper records and accounting software.
Open template
Pension Planning Worksheet
State Pension forecast check, gap analysis and private pension contribution calculator.
Open template
UC Monthly Self-Employment Report
Monthly tracker matching DWP Universal Credit reporting requirements. Income, expenses and net profit.
Open template
Self-Assessment Tax Preparation Pack
Checklist and worksheet to gather everything needed before filing your tax return. HMRC expense categories included.
Open template