MTD Quarterly Submission Checklist

Step-by-step checklist for each MTD quarterly update submission

MTD Quarterly Submission Checklist

This is a template - always read the linked guide first. BeautyKiln gives general information, not legal advice.

Making Tax Digital (MTD) for Income Tax requires quarterly updates to HMRC. Use this checklist each quarter to make sure you're submitting accurately and on time.

Quarter Dates (Tax Year Basis)

This submission is for: Quarter [Q1/Q2/Q3/Q4] — [START DATE] to [END DATE]

Before You Start

• Check your MTD-compatible software is up to date
• Make sure your software is linked to your HMRC account
• Have your bank statements ready for the quarter
• Set aside 1-2 hours with no interruptions

Income Review

• Check all client payments are recorded (card, cash, bank transfer)
• Verify card machine totals match your records
• Check for any cash payments you haven't logged
• Record any tips received (these count as income)
• Check for any refunds or chargebacks and record them
• Verify any product sales income is included
• Record any other business income (training you've delivered, affiliate income, etc.)

Total income this quarter: £[AMOUNT]

Expense Review

• Categorise all expenses correctly (use the Allowable Expenses template for reference)
• Check for any uncategorised transactions
• Upload or file receipts for all expenses
• Check for any personal expenses accidentally included
• Record use-of-home allowance if applicable
• Check phone bill apportionment is correct

Total expenses this quarter: £[AMOUNT]

Mileage (Mobile Workers)

• Update mileage log with all business journeys this quarter
• Each entry should have: date, start point, destination, miles, business purpose
• Calculate total business miles for the quarter
• Check if you've passed the 10,000-mile threshold (rate drops from 45p to 25p)

Total business miles this quarter: [MILES]

Bank Reconciliation

• Match every bank transaction to an income or expense entry
• Investigate any unmatched transactions
• Check for any standing orders or direct debits you may have missed
• Verify opening balance matches the previous quarter's closing balance

Final Checks

• Does your profit figure look reasonable compared to last quarter?
• Are there any large or unusual items that need a note?
• Have you checked for duplicate entries?
• Is everything categorised (no items sitting in 'uncategorised')?

Submit

• Preview the submission in your software
• Check the figures one more time
• Submit to HMRC through your MTD software
• Save or screenshot the confirmation
• Note the submission reference: [REFERENCE NUMBER]
• Save a backup of your records for this quarter

After Submission

• File this checklist with your records
• Set a reminder for next quarter's deadline
• Note any issues to fix next quarter

Notes

[YOUR NOTES - anything unusual this quarter, items to follow up, questions for your accountant]

Submitted by: [YOUR NAME] Date submitted: [DATE] Software used: [SOFTWARE NAME] Confirmation reference: [REFERENCE]